Department: Management Information Systems (MIS)
Reports to: Data and Funding Manager
Location: Mainly Hammersmith, with occasional work days at Southall and Ealing
Hours: Full-time
Salary: £34,019
Contract type: Permanent
About West London College
At West London College we are dedicated to achieving ambitious goals and delivering excellence for our learners, staff and communities. With a firm commitment to inclusion, innovation and collaboration, we aim to transform lives through high-quality education and skills training. We have three college sites based in Hammersmith, Ealing and Southall. By bringing your skills and experience to the College, you will have an opportunity to contribute towards our success through our mission of “Aiming High, Changing Lives”. In return, we offer a supportive and stimulating work environment with a range of benefits and professional development opportunities.
Role Overview
We are seeking a dedicated Data and Funding Officer to join our MIS team. In this role, you will ensure that the College’s learner records, registers, and timetabling data are accurate and up to date, supporting the production of timely and compliant funding returns. You will play a key role in maintaining data quality, assisting with audits, and contributing to continuous improvement within MIS processes.
Key Responsibilities
- Implement and maintain processes to ensure learner data is complete, accurate, and compliant with ILR and audit requirements.
- Support the Data & Funding Manager and Apprenticeship team in producing accurate funding returns and statistical reports.
- Enter and upload learner information, maintain both electronic and manual records, and conduct regular quality assurance checks.
- Assist with ILR production, management reporting, and tracking learner compliance issues.
- Identify and resolve data errors using tools such as Provider Data Self-Assessment Toolkits (PDSATs) and Funding Rules Monitoring (FRM) reports.
- Support enrolment processing and manual filing of records for the Business Development Unit.
- Assist with timetabling, registers, and room bookings to support curriculum management.
- Contribute to funding compliance audits and ensure data handling complies with GDPR requirements.
- Provide training and cover for colleagues within the department as required.
- Proactively manage workload and contribute to continuous improvement initiatives.
- Undertake occasional evening and Saturday work to meet business needs.
Essential Skills and Experience
- Strong attention to detail and commitment to data accuracy.
- Experience working with learner records or funding systems (or willingness to learn).
- Excellent IT skills, including experience with data management systems and Microsoft Office.
- Ability to work both independently and collaboratively in a busy environment.
- Strong organisational, analytical, and problem-solving skills.
Why Join Us?
Be part of a supportive and professional team committed to educational excellence.
Access to ongoing professional development and career progression opportunities.
Flexible working arrangements and comprehensive staff wellbeing support.
Important Information
The safety and welfare of our learners and staff are extremely important to us, and this is why we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children.
For further information about our Safeguarding and Prevent policy, please view the documents attached.
We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.
To apply, please complete an application form before the closing date specified, as CVs will not be accepted. Please ensure you also include a supporting statement as part of your application where you need to address how you fit the Person Specification detailed in the Job Description attached to be considered for the position.
In submitting your application for this position, it is strictly prohibited to use any form of AI (Artificial Intelligence) tools or automation. By applying, you confirm that all content is your own and not generated or assisted by AI.
We reserve the right to close the submission deadline earlier than expected, so please ensure you submit your application as soon as possible.
West London College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.